MJSC By-Laws

Magnolia Junior Swine Circuit
By Laws

This organization shall be known as: Magnolia Junior Swine Circuit (MJSC)

Purpose

The purpose of the MJSC is to promote the 4-H/FFA Swine program in, the Junior Livestock Program, and the raising of show pigs in the State of Mississippi; and to encourage men, women, and children to participate in any activities or events sponsored by the association.

Mission

To encourage youth of Mississippi to participate in swine shows and educational opportunities, while enhancing show ring skills and knowledge of their 4-H and FFA projects.

Organization

  1. The MJSC is a winter show pig circuit that consists of sanctioned shows and youth activities.
  2. It has an executive board, Board of Directors, Junior Board, and general membership.
  3. An updated copy of the MJSC By-laws, rules, and updates will be posted on the MJSC website (magnoliaswine.com).
  4. This organization functions as a 501-3C.

Membership

The membership of this association shall be composed of any persons interested in the purpose for which this Association was formed.

Membership will consist of active members. Active members are those paying dues as assessed. A family membership will consist of siblings and step siblings only.  Cousins, nieces and nephews will have to have their own membership.  This membership provides each family with one vote/family, if a family would like to add another voting right/child, there will be an additional fee.  Adults that would like to join that don’t have youth participants can join for the same fee as a family membership.

Membership due amounts will be determined by the MJSC Executive Board and Board of Directors.

Dues, as assessed, shall be payable in advance of the yearly annual meeting or prior to the first attended MJSC sanctioned show. Any member, who shall become delinquent in payment of annual dues prior to the annual meeting or first attended show, shall be considered as having withdrawn membership from the association and will not qualify for MJSC points awarded at shows. In order to qualify for points at each show, membership dues must be paid prior to the first attended show.

Members must be a resident of Mississippi.

There is no age limit for membership.

Voting Rights

Voting will be conducted at scheduled meetings consisting of the Executive Board and Board of Directors. Members of the MJSC can present recommendations to be discussed at these board meetings to members of the Executive Board and Board of Directors. Each member of the Board of Directors will have one vote and their individual vote can be made by proxy only by another member of the Board of Directors.  The Executive Board members will have 2 votes each.

Meetings of Executive Board and Board of Directors.

Meetings can be called as needed by the President of the Board of Directors or Executive Board and can be done if needed by conference call. Notification of board meetings called by President of Board of Directors or Executive Board must be done within 7 calendar days of called meeting.

Quorum

A quorum constitutes a minimum of 50% of the total collective members of both the Executive Board and Board of Directors. Voting by proxy counts as present membership at board meetings.

Board of Directors

Executive Board

  • Leanne McGee
  • Jeremy Maness
  • Past President of the Board of Directors

The Executive Board will elect from within an individual to serve as Chairman of the Executive Board. This person will serve as a member of each committee, with the exception of the MJSC Junior Board.

Board of Directors

  • 2 from south district (south of Interstate 20)
  • 2 from north district (north of Interstate 20)
  • 1 At-large (resident of Mississippi)

Term Limits of Board Members

No term limit is in place for the positions held by Leanne McGee and Jeremy Maness. The role held by the past-president on the Executive Board and each member of the Board of Directors will be held for a 2 year period of time. Members rolling off due to expiration of their term limit can be re-nominated for another term on the board, with no limit on number of terms served.

Replacing Board Members

If a member of either board (Executive and Board of Directors) relinquishes their membership on either board prior to the expiration of their term limit, a replacement to serve out the remainder of their term will be voted upon by both the Executive Board and Board of Directors.

Officers

The officers of the association shall be the President, Vice-President, and the Secretary Treasurer. The Board of Directors will elect these positions as deemed necessary. Each of these positions will be elected by the members of the Board of Directors. If by chance there is a voting tie for any of these positions, the chairman of the Executive Board will serve as the tie-breaking vote.

President

The President shall be the principal executive officer of the association and shall in general, supervise and control all of the business affairs of the association. The President shall preside at all meetings of the Executive Board and Board of Directors. In general, the President shall perform all duties incident to the office of President, and other such duties as may be prescribed by the Board of Directors from time to time.

Vice-President

In the absence of the President or in the event of the President’s inability or refusal to act, the Vice-President shall perform the duties of the President, and when so acting shall have all the powers of and be subject to all the restrictions upon the President. The vice-President shall perform other duties as from time to time may be assigned to the Vice-President by the President or Board of Directors.

Secretary-Treasurer

The Secretary-Treasurer can be served by 2 individuals if necessary and will be elected by the Executive Board and Board of Directors. The Secretary and/or Treasurer shall keep the minutes of the meetings conducted by the Executive Board and Board of Directors, give all notices in accordance with the By-Laws or as required by law; be custodian of the records; keep a register of the post offices and addresses of each member; and in general, perform all duties incident to the office of Secretary. He or she shall have charge and custody of and be responsible for all fund and securities of the association, and in general perform all the duties incident of the office of Treasurer and such other duties as may be assigned by the President from time to time. An annual audit will be performed by a three member committee appointed by the President, whose duty it shall be to audit the Treasurer’s accounts at the close of the fiscal year and to report at the annual meeting. 

Committees

The Executive Board Chairman may appoint committees as deemed necessary. Chairpersons of committees do not have to be a member of the either Board and must present reports for their committee(s) to the Executive Board and Board of Directors at necessary board meetings. The number of committee members for each committee will be determined by the said committee. The Chairperson of the Executive Board will appoint the chairperson of each committee. When the responsibilities of committees are completed the said committee shall be dissolved. Committees can be maintained for as long as deemed necessary by the Executive Board and Board of Directors.

The President of the Board of Directors shall be ex-officio a member of all committees except the nominating committee.

Fiscal Year

The fiscal year of the association shall begin on the first day of March and end on the last day of February each year.

Waiver of Notice

Whenever any notice is required to be given under the provisions of the Mississippi Non-Profit Corporation Act or under the provisions of the Articles of Incorporation or the Bylaws of the association, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.

Amendments to the Bylaws

These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by a majority of the Executive Board and Board of Directors. At least ten (10) days’ notice is given of an intention to alter, amend, or repeal these Bylaws or to adopt new Bylaws prior to meeting of boards in which modifications to existing By-Laws will be discussed.

Rules

The MJSC has a standing set of rules that instruct and guide the direction of MJSC sanctioned shows and all activities affiliated with the shows.

Download MJSC ByLaws PDF